SB10000120

SAP FM BCS Configuration Document

FM BCS Configuration Documents is a set of eight documents which explains sap funds management configuration setting in step by step manner with system screenprints. If you follow this documents you will be able to configure sap funds management in couple of hours. It is fast and can be used in all the projects of sap implementation. It will also help you to learn sap fm configuration in very fast manner.

Followings documents are included in this document set,

  • Activation and Org level Setting
  • Basic Settings
  • Master Data
  • Budgeting
  • Availability Control
  • Actual and Commitment Update n Integration
  • Organization Profile Analysis
  • key Data Structure

Details of each documents are given below,

Activation and Org level Setting

This is the first setting you need to do in the system. It include

  • Activate Funds Management
  • Create FM Area
  • Assign FM Area to Company Code
  • General Settings for Public Sector Management

Note: This is mandatory setting you must have to do in your system.

SAP FM BCS Configuration Document explains in detail in step by step manner for funds management configuration for activation and organization level setting.

Table of Content,

  • Activation and Org level Setting
  • Activate Funds Management
  • Create/Define FM Area
  • Assign FM Area to Company Code
  • General Settings for Public Sector Management

Basic Settings

Following activities need to carried out for basic setting in sap funds management

  • Activate Global Funds Management Functions (PSM-FM)
  • Activate Global Functions for Budgeting
  • Define Global Parameters
  • Define Number range for FM Area and Assign

SAP FM BCS Configuration Document explains in detail in step by step manner for funds management configuration for basic setting.

Table of Contents

  • SAP Funds Management Basic Settings
  • Activate Global Funds Management Functions (PSM-FM)
  • Activate Global Functions for Budgeting
  • Define Global Parameters
  • Define Number range for FM Area and Assign
  • Define Number range for your FM Area
  • Assign Number Range to FM Area

SAP FM Master Data Configuration

In the following sections you will be carrying out important settings which are necessary for the maintenance of master data.

At this place you find various setting as been given like,

  • Account Assignment Elements
  • Use of Account Assignment Elements
  • Allocations to Account Assignments from Other Components
  • Derivation Strategy for Reassignment
  • Status Management
  • Deleting Master Data

At this place most of the configuration setting are optional. Only one setting is very important over here that is “Allocations to Account Assignments from Other Components”. At this place detail explanation will be given to in this area. It is require to be carried out in your system too.

You need to understand you business requirements and business process to do this setting. There is fix rule for this setting; you can customize it as per your requirement. This document explains about sap funds management master data configuration setting in detail.

Table of Content

  • Master Data
  • FMDERIVE: Account Assignment Derivation
  • Steps to Setup Derivation Strategy and Derivation Rule
  • Hierarchy Variant
  • Create/Change Hierarchy Variant Fund Center
  • Assign Hierarchy Variant to FM Area
  • Create Variant in FM Area/Fiscal Year Commitment Item
  • Document Version History

Budgeting Configuration

In this section, you define the budgeting settings for the Budget Control System (BCS). In this section basically you need to do following three setting. This will allow the transaction with related to enter budget.

Basic Settings

At this place you need to define the basic budget setting like, use of master data, budget type etc.

  • Activate Account Assignment Elements in Budgeting
  • Define Budget Category
  • Define Budget Types

Budget Entry

In this section, you define the necessary settings for budget entry documents for the Budget Control System (BCS).

  • Define Document Types
  • Maintain Number Range Interval for Entry Documents
  • Maintain Number Range Interval for Budget Change Documents
  • Define Number Range Interval for Document Family
  • Define Layout for Budgeting Workbench
  • Define Editing Options for Budget Amounts

Control Budgeting Flow

At this place you define your period control or status control. In this document we will discuss about these setting in details. List of steps you need to carry is given below,

  • Activate Period Control
  • Edit Status

This document explains about budgeting configuration in detail.

Table of Details

  • Budgeting Overview
  • Basic Settings
  • Activate Account Assignment Elements in Budgeting
  • Define Budget Category
  • Budget Type
  • Budget Entry
  • Define Document Types
  • Maintain Number Range Interval for Entry Documents
  • Maintain Number Range Interval for Budget Change Documents
  • Define Number Range Interval for Document Family
  • Define Layout for Budgeting Workbench
  • Define Editing Options for Budget Amounts
  • Control Budgeting Flow
  • Activate Period Control
  • Edit Status

Availability Control Configuration

The availability control checks that the consumed amount does not exceed the consumable budget on a control object taking into account tolerances, which can be customized in the system.

At this place we would be doing following settings

What to check?
Where to check?
How to Check?

Solution in FM BCS is as below,

What? Filters ( consumable budget …)
Where? Derivation rules for control objects
How? Tolerance profiles

So we can say that we would be doing filter setting, derivation rule setting, and tolerance profile setting.

Following Setting need to be done in general scenario

  • Edit Tolerance Profiles
  • Maintain Customer-Specific Ledger for Availability Check
  • Define Filter Settings for Budget Values
  • Define Filter Settings for Commitment/Actual Values
  • Define Derivation Strategy for Control Objects
  • Define Derivation Strategy for Tolerance Profiles
  • Assign Tolerance Profiles and Strategy for Control Objects
  • Select Checking Horizon for Availability Control
  • Define Activation of Availability Control

All of the above setting are mandatory and need to be carried out in the same sequence.  This document explains in details for configuration for Availability control in sap funds management.

Table of Contents,

  • Concept of Availability Control
  • Edit Tolerance Profiles
  • Maintain Customer-Specific Ledger for Availability Check
  • Define Filter Settings for Budget Values
  • Define Filter Settings for Commitment/Actual Values
  • Define Derivation Strategy for Control Objects
  • Define Derivation Strategy for Tolerance Profiles
  • Assign Tolerance Profiles and Strategy for Control Objects
  • Select Checking Horizon for Availability Control
  • Define Activation of Availability Control

Actual and Commitment Update and Integration

SAP FM BCS Configuration Document explain about configuration of Actual and Commitment Update and Integration with other module.

Table of Content

  • Actual and Commitment Update/Integration overview
  • Funds Management Update Settings
  • Assign Update Profile to FM Area
  • Override Update Profile
  • Make Other Settings
  • Activate Deactivate Funds Management
  • Conclusion

Organization Profile Analysis

SAP FM BCS Configuration Document explains about basic set up for configuration documents. This will help you to understand Dolphin Corporation as business case.

Dolphin Corporation is an illustrative set up. This organization does not in existence. This name is used to demonstrate concepts and understanding for SAP Funds Management. Any resemblance with this setup or organization profile does not have any meaning and it should not be linked with any other organization.

FM Key Data Structure

SAP FM BCS Configuration Document explains key data used in configuration for FMBCS.com. This can also be used as sample key data for sap funds management.

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